The Facilities Division of Public Works has an exciting opportunity for a Warehouse Operations Specialist. This position will provide an opportunity to work with multiple divisions of essential workers and operations within the Public Works Department based at the Corporation Yard. Duties and tasks will encompass a broad range of materials, inventory, small tools and equipment. Job will require utilization of a new work order and inventory control system currently being implemented by the City. The Divisions that will be supported are planned to include concrete, asphalt, debris removal/cleanup, sews, storm drains, electrical, facilities maintenance, janitorial and general safety. Work will involve organizing, tracking, ordering receiving and distributing supplies and other materials, but will also be hands on .
Under general supervision, the Warehouse Operations Specialist is responsible for the day-to-day operation of the Public Works Department warehouse; provides lead direction to parts technicians assigned to the warehouse; orders, receives, issues, controls, and maintains the inventory of equipment parts, supplies, accessories, materials, and related tools and equipment for various Public Works divisions; performs related work as assigned.
Warehouse Operations Specialist is considered to have lead responsibility and operational responsibility for the warehouse site.
he following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s), and is not intended to be an all-inclusive list.
1. Orders, receives, and maintains adequate supply of new and replacement parts, tools, and supplies primarily for various divisions of the Public Works Department;
2. Provides lead direction, training, and work review to a small group of parts technicians assigned to work at the warehouse; organizes and assigns work, sets priorities, and follows up to ensure coordination and completion of work;
3. Schedules, arranges, and determines the delivery, location, and layout of stock in the warehouse; ensures that all items are properly cared for while in storage;
4. Maintains a comprehensive computerized record keeping system for parts, tools, and supplies available in the warehouse for inventory control; develops, implements, and maintains procedures for such a system;
5. Performs data entry of information on parts, tools, and supplies received at the warehouse;
6. Periodically inventories stock in warehouse and in conjunction with divisions, establishes desirable minimum supply levels on the basis of operational needs;
7. Assists Public Works divisions in ordering parts, tools, and supplies;
8. Arranges and coordinates the delivery and pick up of orders; drives a City vehicle to transport various parts, tools, and supplies;
9. Obtains proposals or bids form vendors for special orders through the Purchasing Division;
10. Maintains an accurate listing of purchase orders; maintains accurate (annual) records of stock received and supplied to division users;
11. Receives deliveries and reviews invoices for accuracy of expenditure codes, proper identification, and appropriate division for delivery;
12. Determines availability and delivery time of parts, tools, and other materials in warehouse in response to department requests;
13. Assists buyers in the preparation of requisitions and purchase orders for items to be stored in the warehouse;
14. Maintains warehouse in a clean and orderly condition;
15. Performs related duties as assigned.
Education: Equivalent to graduation from high school
Experience: Two (2) years of experience ordering, receiving and maintaining inventory of parts, equipment, and supplies at a level equivalent to that of the Equipment Parts Technician or Electrical Parts Technician. Warehouse operations or storekeeping experience is desirable.
OTHER REQUIREMENTS Must possess a valid California Driver's License and have a satisfactory driving record.
KNOWLEDGE AND ABILITIES:
Knowledge of: 1. Stock and inventory control practices including requisitioning, receiving, and storage and issuing techniques; 2. Parts, tools, accessories, and materials related to the maintenance and repair of various types of gasoline and diesel vehicles and electrical, communication, and other equipment; 3. Basic record keeping and filing systems; 4. Basic practices of purchasing; 5. Computerized record keeping systems for inventory control; 6. Basic supervisory principles and practices.
Skill in: 1. Developing, implementing, and maintaining computerized inventory control procedures; 2. Preparing and maintaining a wide variety of accurate records and reports; 3. Projecting ongoing needs for parts, tools, supplies, and materials; 4. Exercising sound independent judgment and initiative within guidelines; 5. Establishing and maintaining effective working relationships with those encountered in the course of the work; 6. Operating calculators, personal computers, and standard office and warehouse equipment; 7. Gathering and evaluating inventory data and making sound written and verbal recommendations.
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